Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.
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Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.
In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Letâs get started.
Cross-Platform Availability
I know cross-platform availability doesnât matter much in an Email app. But Iâm mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.
On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.
Download Microsoft Outlook for Mac
Mac Best Email App
The best personal email client. Revolutionary email for teams. App Store and Mac App Store is a service mark of Apple Inc. Add or remove email accounts in Mail on Mac. Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accountsâsuch as iCloud, Exchange, Google, school, work, or otherâyou want to use in Mail. Free app, it may lose out to third-party alternatives for Mac because it doesnât do anything further to help you rethink email. If you are looking to switch to a better email client, here are the best free and paid Apple Mail alternatives for Mac users. Related: 7 Things You Didnât Know You Could Do with Your Email Inbox. The best email app for iOS: Outlook. Ironic as it may seem, the best email app for the iPhone is Microsoftâs Outlook. Boasting a clean design without too many frills, Outlook will help you get. Feb 20, 2020 Canary Mail: Best security in an email client for Mac New to the Mac email client game, Canary Mailâs outstanding list of features still makes it a worthy contender. Canary Mail prioritizes security and privacy, providing every email you send with end-to-end encryption, so that if your data is ever intercepted it canât be read.
Also on Guiding TechTop 5 Apple Mail Alternatives for iPhoneRead MoreUser Interface and Customization
Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.
When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You wonât have a hard time navigating the new look.
You can change the default fonts for new mail, reply mail from the Outlook settings.
Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.
Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.
Compose Mail
Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.
I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.
Outlookâs compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.
Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.
Also on Guiding TechTop 7 Useful macOS Apps to Optimize Your MacMail App For MacRead MoreAdditional Features
If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.
From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.
We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.
Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.
It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.
Email Export and Third-Party Integration
Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesnât offer any third-party app integration.
Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.
For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.
Also on Guiding Tech#macosClick here to see our macos articles pageUse Mail Like a Pro on Mac
The comparison above gives you a clear view of the Apple Mail and Outlookâs strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, Iâm sticking with Microsoftâs offering. What about you? Sound off in the comments section below.
Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay Organized Best Email App For MacAlso See#macos #emailDid You Know
Email existed even before the world wide web.
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Undoubtedly, Mac OS X mail programs are bundled with all the basic email needs and functionalities. But, if you need more than just basic capabilities then what? Well, in such a case, switching to best Apple mail extensions is a good idea as it helps manage emails like a specialist.
These small plugins boost your productivity without occupying much space. They have a simple interface, innovative labels, multipurpose filters, enhanced security, new message notifications, and a lot more.
https://newcell556.weebly.com/days-left-app-mac.html. Hereâs a quick list of best Apple mail plugins that will turn your Apple Mail into a pretty powerful email client. Check them out.
10 Best Apple Mail Extensions1. Moom
Having trouble viewing content on your Mac? Use Moom one of the best Mac mail extensions to move and zoom windows with this nifty add-on. This Apple mail extension offers a wide array of option, once you install it move your mouse over the green zoom button on any window and perform the following actions:
Know more:- Use Smart Reply For Instant Reply In Gmail
Besides this, drag the half/width icons to zoom Quarter, drag those icons for multiple displays. Plus, use Grid to resize and move windows by dragging mouses across segments. You can even zoom windows more by dragging them to screen edges.
2. MailSteward
MailSteward is an ultimate Apple mail extension, email manager as it is bundled with umpteen features to make your mailing experience enjoyable. Using this Apple mail plugin, you can archive emails from multiple accounts into a secure, single and searchable database. It has an easy-to-use interface and even imports and export email from Postbox for Mac and Apple Mail. Besides this, the thing that makes MailSteward Pro best Mac mail extension is added enterprise-level support for MySQL and Amazon cloud Aurora DB.
3. MailButler
How to change apps in top bar of mac. Your personal assistant to manage your mails. It lets you add additional information to your emails by attaching notes, adding to-do items and reminders. You can even mark them as done once the task is completed. Besides, attach notes and tasks to outgoing emails, schedule emails to be sent later on a specific date and time. Additionally, with this one of the best Apple mail plugins get notified when a recipient opens your email, prepare template and save time, undo sent, attachment reminder, snooze and follow up reminder.
4. MailTagsMac Os Email App
Fourth in the list is MailTags. This best Mac mail extension helps organize messages by keywords, projects, importance, color, due data and more. You can create a rule to automatically assign tags to all incoming messages, search mails via mail tags and tag old mails. MailTags Apple mail plugin display tags in both message list and full message view and it operates with most IMAP server, Gmail servers, and Exchange servers.
Know more:-10 Useful Gmail Extensions to Boost your Productivity
![]() 5. Mail Act-On
Effortlessly manage your emails with Mail Act-On. A popular Mac mail extension that offers powerful keystroke rules and message filing interface, allowing you to take quick actions on your mail. The Apple mail plugin manages your outbox rules, you can automatically CC or BCC messages depending on rule criteria. Even you can choose where to archive an mail while sending it and reply with the template to save time.
Best Mail App For Mac Catalina6. SpamSieve
Keep your inbox spam-free with SpamSieve best Mac mail extension. A local spam filter that saves your time by filtering spams emails from almost all email clients for Mac. It uses Bayesian spam filtering to provide accurate results. It learns and adapts to your mails to block almost all the junk without messing with the good message. Plus, it automatically maintains a whitelist to make sure that previous interactions arenât marked as spam. Besides this, you can quickly and easily control SpamSieve from within Apple Mail, Airmail, Entourage, MailMate, Mailsmith, Outlook, Postbox, PowerMail, and more. Additionally, it integrates with your contacts to put their messages directly in the inbox.
7. MsgFiler
Declutter your inbox and save time with a keyboard-based email filing application MsgFiler. Just type to filter down the mailboxes and press return to file sorted messages in Mail. Navigate, select, move and copy mails without taking your hands off the keyboard. Say goodbye to dragging and dropping emails and say hello to more time by your side to do important work with this best Mac mail extension.
Best Mail Program For Mac8. DockStar
Keep an eye on your email messages with DockStar. This extension adds an extra badge to Mailâs dock icon thus helping you to sort unread messages from more than one mailbox.
Latest Version Of Mac Mail9. MailHub
A smart Apple mail plugin to revolutionize your email management. It intelligently learns as you work and keeps your email organized. Further, this best Mac mail extension allows users to set reminders on emails for easy follow-ups, auto files sent an email to the mailbox and optionally fill the related inbox with sent message. Plus, it colors messages and swap to/from field for sent messages, creates a new mailbox when new filing category comes up. Preview changes before making them/undo changes as required.
10. Herald
Go beyond Macâs built-in notifications with Herald. It allows performing common actions directly from within the notification windows, including message deleting, replying to them and marking as read. Besides this, Herald best Mac mail extension has a Message Grouping feature that helps to cut down on clutter and allows to read the full message by using scrollable window.
These Apple mail plugins will surely enhance your Mac mail functionality and will make things easy. No need to remember when to reply or send an email. As these best Apple plugins will help stay organized. Leave all your mail burden to these best Apple mail extensions and use your time on other more important things. All your mails organized, managed and synced in one place.
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